Administrative Assistant

The Astraea Lesbian Foundation for Justice
New York
Mission Statement: 

The Astraea Lesbian Foundation for Justice is the only philanthropic organization working exclusively to advance LGBTQI human rights around the globe. We support brilliant and brave grantee partners in the U.S. and internationally who challenge oppression and seed change. We work for racial, economic, social, and gender justice because we all deserve to live our lives freely, without fear, and with dignity. The first grantmaker to hundreds of organizations, Astraea plays a catalytic role for LGBTQI groups across the globe. Our grantmaking, capacity building and philanthropic advocacy programs support the work of lesbian, trans*, intersex and LGBTQI organizations to challenge oppression and claim rights.

Position Description: 

POSITION DESCRIPTIONThe Astraea Foundation is seeking an Administrative Assistant to join its three person fiscal team.  The Administrative Assistant is responsible for all the day to day processing for the foundation and will work closely with the Controller and Senior Accountant. RESPONSIBILITIES·         Process accounts payable (AP), including analyzing and processing checks request, petty cash, invoices and other employee’s reimbursements.  Responds to staff and vendor requests for accounting/payment information.·         Process cash receipts on a weekly basis.·         Prepare day to day and month-end month journal entries.·         Record monthly credit card statement activity.·         Assist in the processing of payroll, including analyzing the time sheets and HR related documentation.·         Manage the supply of Transit Cards, including distributing monthly Transit Cards and ordering quarterly Transit Cards.·         Prepare bank reconciliation on multiple accounts and responsible for reconciling monthly donation revenue and grant expenses.·         Prepare annual 1099 for all vendors and consultants.·         Assist with the coordination and preparation of the annual audit organization and the annual Federal Single Audit.·         Assist in the annual budget preparation.·         Train and supervises fiscal interns.·         Perform other duties and responsibilities as assigned from time to time. 

Area: 
Finance
Qualifications: 

QUALIFICATIONS·         Minimum of 2 years of bookkeeping, financial reporting and/or financial management experience, preferably with non-profit, foundation or government organization. ·         Accounting coursework is a plus. Special Skills and Knowledge·         Strong written and verbal communications skills.·         Strong Excel and Word skills.·         Highly organized, self-directed, with the ability to work independently and collaboratively.·         Previous experience with accounting software such as Blackbaud, Financial Edge and Raiser’s Edge is a plus.·         Commitment to Astraea’s mission and to social justice.  

Salary: 
$48,000 - $52,000
Application Deadline: 
Friday, February 16, 2018
Application Instructions: 

Please send resume/CV, cover letter, and salary requirements to jobs [at] astraeafoundation.org by February 16, 2018 Please include Administrative Assistant in the subject line.  No phone calls, please – only applicants being considered for interviews will be contacted. Astraea is an equal opportunity employer committed to a diverse, multicultural work environment. People of color, people with disabilities and people of diverse sexual orientations, gender expressions and identities are encouraged to apply. For more information visit www.astraeafoundation.org

Position Level: 
administrative
Name: 
Susan Neiman
Phone: 
2125298021
State: 
NY