ABOUT AIDS UNITED AIDS United’s mission is to end the HIV epidemic in the United States. We seek to fulfill our mission through strategic grantmaking, capacity building, and policy/advocacy. AIDS United advocates for people living with or affected by HIV and the organizations that serve them. We have an annual operating budget of $20M and 40 staff.
We are currently seeking a Controller. The Controller is an essential leadership team member at AIDS United, responsible for all financial functions of the organization. The position is responsible for working with internal and external stakeholders and providing strategic financial analysis and leadership. The Controller’s responsibilities straddle strategic planning for the enterprise, hands on responsibility for accounting and financial operations, and reporting that includes general ledger, accounts receivable, accounts payable, fixed assets, and taxes. The successful candidate has an accomplished track record in all aspects of Financial services and has served as a senior financial leader. This talented professional is flexible, has a strong work ethic, is committed to using technology to create efficiencies while strengthening financial systems, and can work effectively with teams. The ideal candidate has experience in the not for profit industry in general, and with 501(c) (3) organizations. POSITION DESCRIPTIONThe Controller will be responsible for:
- Managing a large portfolio of federal grants and contracts, foundation and corporate grants and private donations.
- Manage creation and distribution of large volume of grants, Honoria checks, consultant payments and reimbursements.
- Solid understanding of federal regulations and compliance for grants and contracts.
- Direct Financial strategic planning for the enterprise.
- Hands on responsibility for accounting and financial operations.
- Reporting that includes general ledger, accounts receivable, accounts payable, fixed assets, and taxes.
- Managing a team of staff.
PRIMARY RESPONSIBILITIESFinance and Accounting
- Ensure accounts, ledgers and reports comply with GAAP and regulatory requirements.
- Prepare, review and, approve financial statements, reporting package and month-end entries for accuracy and timely distribution to management. Monitor and evaluate financial performance monthly to keep all staff apprised of financial status.
- Maintain internal control and safeguards for receipts, payments, fixed assets and recording transactions.
- Serve as primary point of contact with outside auditors to coordinate audit activity.
- Serve as Finance lead on tax compliance and reporting.
- Manage and optimize grants, and indirect costs from federal and corporate sources.
- Recommend and implement improvements for accounting processes to increase efficiency and accuracy.
- Extensive financial analysis, forecasting and reporting to staff, senior leadership, and board of trustees.
- Provide guidance to stakeholders on finance and accounting best practices to support effective program implementation.
Annual Budget Process:
- Lead the annual budget process and lead monthly department budget review meetings.
Cash Management and Investments
- Monitor operating account balances and recommend necessary cash transfers.
- Review and approve monthly investment reports.
- Develop, communicate, and update Finance and Accounting policies and procedures.
- Review and update Finance SOPs to clarify roles and responsibilities. Coordinate with Finance management to assign system rights and responsibilities to ensure balance separation of duties with appropriate access.
- Enforce established internal controls and recommend changes as necessary.
- Establish the controls for assets to include, but not limited to, maintenance of the fixed assets ledger and a process for periodic inventory.
- Motivate and implement training programs for team members to develop skills and increase knowledge base; clarify roles and responsibilities while building a supportive team environment.
- Strengthen internal communications with staff; promote process efficiency and accuracy across functions.
- Ability to thrive in a highly diverse environment and commitment to AIDS United’s mission of ending the AIDS epidemic in the United States and to working within a social justice framework.
SUPERVISORY RESPONSIBILITIES Finance and Accounting Staff TRAVELPosition requires no travel. SALARY RANGE: $125,000--- $140.000+ Negotiable WORKING CONDITIONSThis is a Washington, DC based position. Work is generally performed within the office environment and includes significant phone and email contact with staff, grantees, and the general public.
EDUCATION AND EXPERIENCE REQUIREMENTS: Bachelor’s degree in Accounting or Finance; CPA is preferred. Must have at least five years of supervisory experience and fifteen years of progressive experience in finance or accounting. REQUIRED SKILLS
- In-depth knowledge of accounting, financial reporting and generally accepted accounting principles and practices and risk management.
- Knowledge and experience working with federal grants and cooperative agreements, the Uniform Guidance, and Federal indirect cost rates.
- Familiarity with non-profit accounting practices, specifically related to FASB116 and 117, and ASU 2016-14, Presentation of Financial Statement of Not for Profit Entities.
- Solid experience in coordinating audit activities and managing reporting, accounts payable and receivable, general ledger, fixed assets, accounting for investments, and separate entity accounting.
- Proven experience in the implementation of operational best practices.
- Excellent interpersonal and communication skills, ability to interact with all levels of staff and to explain accounting terms to non-accountants, experience in effectively communicating key data, including presentations to senior management and Board.
- Advanced Microsoft Office Suite skills, especially Excel and PowerPoint. Experience with Intacct and Salesforce is highly preferred.
- Experience in grants management and reporting on government, corporate, and foundation grants to funders and required external reporting.
- Technology-savvy with experience selecting and overseeing software and systems implementations; advanced knowledge of accounting and reporting software.
- Outstanding analytic, organization and problem-solving skills for strategic data interpretation versus simple reporting.
- Demonstrated ability to effectively manage federal grants and cooperative agreements, including overseeing post award requirements such as subrecipient monitoring, managing procurement activities, and preparing for Single Audits under the Subpart F of the Uniform Guidance.
TO APPLYSend cover letter, resume, and salary requirements to HR [at] aidsunited.org the subject line “Controller.” Incomplete applications will not be considered. No phone calls, please. AIDS United is an Equal Opportunity Employer and dedicated to diversity in the workplace. We encourage minorities and persons living with HIV/AIDS to apply.