The National Employment Law Project (NELP) seeks a proactive, hands-on Executive Assistant to support the organization’s Executive Director and its management and development operations. NELP tackles complex employment challenges in an ever-shifting environment. This means that we need to stay on top of our game while managing multifaceted initiatives and collaborating with partners across the U.S. In this environment, the Executive Assistant plays a critical role in enhancing our Executive Director’s effectiveness and keeping her office running smoothly. While the Executive Assistant will primarily support NELP’s Executive Director, they will also play a pivotal role in coordinating communications and meetings for our management team and board of directors; planning events; and supporting our development operations. Who We Are NELP promotes policies to create good jobs, strengthen workers’ upward mobility, enforce workers’ rights, and improve benefits and services for the unemployed. In collaboration with national and grassroots partners, NELP advances its work through research, advocacy, litigation support, and technical assistance. With offices in four cities and a staff of attorneys, researchers, policy and issue experts, and administrative personnel, NELP leads efforts to raise the minimum wage, end wage theft, strengthen unemployment insurance, promote employment opportunities for people with records, ensure corporate accountability in subcontracted and franchised work places, and promote a policy framework to rebuild a good jobs economy. See www.nelp.org to learn more. What You’ll Do Your job will be to support NELP’s Executive Director, management team, and board of directors by coordinating and managing a broad spectrum of functions. Responsibilities will include providing direct administrative support, scheduling and coordinating logistics for meetings and conferences, organizing travel, performing background research in preparation for executive meetings, preparing reports, and managing communications. As the E.D.’s assistant, you will interface directly with the public, our allies, and staff and board members on her behalf. While certainly not an exhaustive list of responsibilities, your job will include:
- Drafting, proofing, and disseminating routine correspondence for the Executive Director;
- Assembling information and assisting in preparing reports (both internal and external) on NELP projects, accomplishments, challenges, priorities, and needs;
- Creating and maintaining relevant databases, including development-related databases;
- Assisting in developing presentations;
- Providing administrative support for NELP’s board of directors and its committees, including scheduling meetings, coordinating communications, handling travel arrangements, attending meetings and transcribing minutes, and updating board materials;
- Providing core administrative support to the Executive Director, including calendar management, travel arrangements, managing correspondence and documents, maintaining files, and general office assistance;
- Administrative support for NELP’s managers on organization-wide matters; and
- Other duties as assigned.
Who You Are To be successful in this role you should be organized, professional, intellectually curious, and able to communicate clearly and effectively.
- You care a lot about being organized and enjoy the challenge of helping others to be more organized. You understand and appreciate the operational processes that keep an office running smoothly.
- You are scrupulous about respecting the importance of managing confidential and sensitive information in the most discreet manner in your role representing the organization’s E.D.
- You have solid people skills and can work effectively at all levels of the organization. You are diplomatic, discreet, personable, and professional with colleagues, board members, funders, and other stakeholders.
- You have strong written and communication skills. You take pride in producing well-written, well-edited, error-free documents and presentation materials.
- You embrace technology. You’ve mastered the Microsoft Office suite and other software and platforms. You enjoy learning new technology platforms and seek out technical tools that can help you to be more efficient and effective. You enjoy helping others to learn how to use technology so that they can be more effective and efficient. While you may not have extensive experience working with databases, running reports, and doing analysis, you find the idea of doing that type of work interesting and exciting.
- You have an Associate or Bachelor’s degree or the years of experience beyond minimal requirements that can substitute for a degree.
- You have at least five to seven years of administrative experience supporting a senior-level manager, preferably in a non-profit, labor, or academic environment.
- Your interest in/knowledge of NELP’s program areas is a plus, as is fluency in Spanish.
Submit your cover letter, resume, three references through our hiring form, http://bit.ly/WorkWithNelp, choosing “Executive Assistant” from the “Position” drop-down menu. If you have questions regarding this announcement, please forward those to nelp [at] nelp.org, noting “Executive Assistant—Application” in the subject line. No phone calls or other email inquiries please. We will consider applications on a rolling basis and hope to select the candidate to fill the position as soon as reasonably possible, taking into account the candidate’s transitional needs. NELP is a 501(c)(3) non-profit organization and an equal opportunity, fair chance, affirmative action employer, committed to building a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.