HR Associate

National Network of Abortion Funds (NNAF)
Anywhere in the U.S.
Mission Statement: 

The National Network of Abortion Funds (NNAF) builds power with members to remove financial and logistical barriers to abortion access by centering people who have abortions and organizing at the intersections of racial, economic and reproductive justice. Together with our members, we advocate for cultural and political change to ensure access for people who face the greatest obstacles to abortion access: women with lower income, women of color, young women, and transgender and gender nonconforming people. This is an exciting time for NNAF as we grow, nurture new funds emerging in underserved areas, deepen our support for funds working within the reproductive justice framework, and co-lead a bold national coalition campaign to increase abortion access by restoring Medicaid coverage for abortion. We are working to make access to abortion a reality for everyone, no matter their resources. We are building a movement, mentoring young leaders, and working toward a world in which everyone can shape their own futures and families. We invite you to join us as the newest member of our dedicated and growing team. NNAF is comprised of a multi-racial, multi-religious, gender expansive staff of 42, located across the United States. We know how important it is to support our remote staff to maintain connection and cohesiveness as a team. To this end, we ensure weekly one-on-one supervision, face-to-face virtual staff meetings, quarterly in-person meetings, and more.

Position Description: 

Do you enjoy behind-the-scenes work that is rooted in details? Are you looking to get a foot in the door of the RJ (Reproductive Justice) or HR (Human Resources) world? Do you have administrative experience & are considering the world of HR? If so, this might be the role for you! This is a role where you can put your passion for reproductive justice to work through administration, logistics & HR support of a national organization. The HR Associate is responsible for providing administrative and logistical support to the HR team, and will support the functioning of the organization’s mostly remote staff. This position will have some interaction with the general public and outside vendors, but will interact mainly with other NNAF staff members, and will be vital to NNAF’s success in handling the organization’s growing HR needs.

  • Supervised by: HR Manager
  • Supervises: Occasional intern(s)
  • Status: The position is full-time, non-exempt, salaried.
  • Compensation: $50,000-55,000/year, commensurate with experience, with competitive benefits package
  • Location: Remote, location flexible
  • Benefits: Competitive benefits package currently including 100% employer paid health insurance/50% for dependents/families, a 5% employer retirement match, 3 weeks vacation, 14 holidays, generous sick time, and a commitment to professional development.

Primary Responsibilities: 

  • HR Administration (approximately 80% of the position)

Onboarding Logistics

  • Assist in coordinating communication & travel arrangements for new hire orientations.
  • Support new hire recruitment and selection process and provide logistics support.
  • Attend & coordinate onboarding process.
  • Posts all open positions to job boards.
  • Support a welcoming and growth oriented organizational culture by supporting new staff during the onboarding process through activities such as providing training on various communications tools.
  • Track professional development opportunities, and provide logistical support for professional development activities when multiple staff are attending. 

 Staff Meetings & HR Calendar: 

  • Coordinate and execute meeting logistics for all virtual staff meetings.
  • Departmental Meetings: Coordinate and execute meeting logistics for HR team meetings and retreats.
  • Assist the HR Manager in maintaining the HR Calendar & Work Plan.

 Compliance:

  • Assist HR Manager in ensuring compliance by: posting and updating state labor laws, apply for and maintain state sales tax exemption in all states with NNAF staff and events, coordinating solicitation registration in various states, maintaining filings, and other duties as assigned.
  • Assist HR Manager in providing staff with benefits educational materials and eligibility notifications.
  • Assist with the maintenance of employee data in the HR databases and update benefits providers as necessary. 
  • Holding to strict confidentiality, keep all employee personnel files up-to-date by uploading all documents to BambooHR, and following Document Retention policy.

 Other (approximately 20% of the position)

  • Supervise the HR team intern when applicable.
  • Actively participate in required convenings, summits, retreats, and staff meetings, and participate in required virtual staff communications.
  • Protect the organization by keeping information confidential.
  • Update professional knowledge by participating in educational opportunities approved by NNAF, maintaining networks, and participating in professional organizations as relevant to your role.
  • Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports, reimbursement requests, and timesheets.
  • Perform other duties as assigned by supervisor.

 Travel Expectations:

  • Ability to travel as job requires, approximately nine times minimum per year. Travel will primarily be overnight, for approximately 3 - 6 days, and national. Regardless of where employee lives, and barring travel delays outside of an individual’s control, employee must be able to arrive at destination on-time.
Qualifications: 

Job experience requirements

  • 1-2 or more years of relevant work experience.

Specific skill sets 

  • Exhibits utmost discretion when handling confidential information.
  • Highly organized and detail oriented; must be comfortable and effective with managing data.
  • Able to maintain flexibility and effectively manage ambiguity in a responsive work environment.
  • Strong written, verbal, and interpersonal skills.
  • Excellent computer skills; familiarity with database and spreadsheet programs, social networking sites, internet savvy.
  • Excellent people skills, with experience collaborating in a multidisciplinary, diverse, and dynamic work environment.
  • Excellent follow through and attention to detail in projects with multiple moving parts. 
  • Language skills other than English are a plus.
  • Relationship management and development skills with the ability to relate to and empathize with others.

Qualities

  • Committed to abortion access and full reproductive health care for all.
  • Committed to an intersectional framework that includes but is not limited to gender, economic, and racial justice.
  • Ability to enjoy collaboration and be a part of a dynamic, highly productive and integrated team; maintain flexibility and effectively manage ambiguity in a responsive work environment.
  • Self-motivated, resourceful, creative, and able to work without significant day-to-day supervision.
  • Open to giving and receiving feedback and committed to practicing this regularly.
  • Belief in bucking the trend through progressive policies to create a new vision for our future.
  • Appreciation of working with diverse staff and board in an organization committed to racial justice.
  • Compassion and careful attention towards meeting attendees that require varied personal needs met when organizing logistical details

 Work Environment: The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions. 

  •  Depending on location, a combination of in-office and virtual office at this time. Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing.
  • This position is full time, with employee’s regular full time schedule to be approved by supervisor. Regular hours must include attendance during core business hours from 12:00pm – 5:00pm Eastern Time, Monday through Friday. Occasional work on evenings and weekends as needed as necessitated by travel.
  • Must be able to conduct business in English; however, fluency in languages other than English is a plus.
  • Smoke- and drug (illegal or recreational)-free environment.
  • Some work at off-site locations may be required; NNAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
  • This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to communicate effectively via computer, via phone, and in person.
  • This role requires frequent sitting.  
Application Deadline: 
Friday, October 4, 2019
Application Instructions: 

Click the following link and upload your resume and cover letter. If you have any questions or trouble with the application process, send a message to jobs [at] abortionfunds.orgNNAF is an equal opportunity employer and does not discriminate against any individual based on any non-merit factor, and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. In fact, NNAF actively seeks to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As an organization working in solidarity with the reproductive justice movement, NNAF is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrant and refugees, low-income people, LGBQ+, and transgender, gender non-conforming, and non-binary people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who have received funding for abortions, and people living in the many intersections of these experiences. We encourage people from these communities to apply.

Country/US Territory: 
United States